Agenda Template

Notice of a public meeting of

Audit and Governance Committee

To:	Councillors Hollyer (Chair), J Burton (Vice-Chair), Fisher, Merrett, Rose, Coles, Vassie and Binney (Independent Member)
Date:	Wednesday, 12 November 2025
Time:	5.30 pm
Venue:	West Offices - Station Rise, York YO1 6GA

AGENDA

<AI1>

1. Apologies for Absence

To receive and note apologies for absence.

</AI1>

<AI2>

2. Declarations of Interest (Pages 7 - 8)

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members].

</AI2>

<AI3>

3. Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

Annexes 2-9 to Agenda Item 13 on the grounds that it contains information relating to Information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

</AI3>

<AI4>

4. Minutes & Action Log (Pages 9 - 26)

To approve and sign the minutes of the meeting held on 3 September 2025.

</AI4>

<AI5>

5. Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Monday 10 November 2025.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

</AI5>

<AI6>

6. Information Governance Performance Report (Pages 27 - 38)

This report is to provide a briefing to Members in respect of performance for Quarter 1 covering April to June 2025 and Quarter 2 covering July to September 2025 performance for the different types of requests for information received.

</AI6>

<AI7>

7. Revised Public Participation Protocol (Pages 39 - 56)

To provide the updated Public Participation Protocol for the committee to note.

</AI7>

<AI8>

8. Treasury Management Monitor 2 (Pages 57 - 78)

This report provides the Committee with the Treasury Management mid-year report and Review of Prudential Indicators 2025/26, which provides an update on treasury activity during the quarter and was considered by Executive on 4th November 2025.

</AI8>

<AI9>

9. Audit Progress Report

Report to follow.

</AI9>

<AI10>

10. Counter Fraud Progress Report 2025/26 (Pages 79 - 92)

This report provides an update on counter fraud work undertaken so far in the year.

</AI10>

<AI11>

11. Audit and Governance Work Plan (Pages 93 - 94)

To consider the committee’s work plan.

</AI11>

<AI12>

12. Urgent Business

Any other business which the Chair considers urgent under the Local Government Act 1972.

</AI12>

<AI13>

13. Internal Audit Progress Report 2025/26 (Pages 95 - 204)

This report provides an update on the delivery of the internal audit work programme for 2025/26, and plans for delivery over the remainder of the year.

</AI13>

<AI14>

Democracy Officer:

Name: Robert Flintoft

Telephone: (01904) 555704

Email: robert.flintoft@york.gov.uk

Reasonable Adjustments and Alternative formats statement
To request reasonable adjustments or to provide this document in an alternative language or format such as large print, braille, audio, Easy Read or BSL, you can:
	Email us at: cycaccessteam@york.gov.uk
	Call us: 01904 551550 and customer services will pass your request onto the Access Team.
	Use our BSL Video Relay Service: www.york.gov.uk/BSLInterpretingService Select ‘Switchboard’ from the menu.
	We can also translate into the following languages: